Coaching of Rikolto East Africa Programme Managers to improve and implement the Planning, Learning and Accountability (PLA) System

Coaching of Rikolto East Africa Programme Managers to improve and implement the Planning, Learning and Accountability (PLA) System

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Terms of Reference : Support to / Coaching of Rikolto East Africa Programme Managers to improve and implement the Planning, Learning and Accountability (PLA) System

1. Background

Rikolto is an international network organisation with over 40 years of experience in partnering with food chain stakeholders in Africa, Asia, Europe and Latin America. We build bridges of trust and trade between the food industry, governments, research institutions, financial institutions, and farmers’ organisations around one central question: ‘What will we eat tomorrow?’

Rikolto’s global strategy is directed towards structural changes in the agri-food system and upscaling of well-functioning practices and policies that unlock the farming potential of a critical mass of small holder farmers. Clear structural change/up-scaling agendas are agreed upon for which specific strategies and actions are developed. This is followed by design of concrete interventions in pilot chains in order to experiment, learn and build evidence to influence the agreed changes.

Rikolto East Africa is presently implementing a 5-year programme (2017-2021) in Eastern Uganda and Northern Tanzania at the pilot and system change (up scaling to a higher level with greater impact) levels focused on horticulture, rice and urban food systems. Rikolto East Africa is also designing a new €5-million programme for 2021-26. Rikolto East Africa which now will include Rwanda as a third country requires a Planning, Learning and Accountability (PLA) consultant to support the implementation of Rikolto East Africa’s PLA system and to strengthen PLA capacities, thereby contributing to Rikolto East Africa becoming one of the leaders in delivering innovative, adaptive programmes in the region.

2. Summary of Rikolto's PLA System

  • The regional PLA system (Uganda and Tanzania) is connected to the global Rikolto PLA system and the former should feed into the later. Rikolto PLA system gives emphasis on the importance of have a simple system which enhance participation of the program staff in the planning, learning and accountability. This include having simplified framework and tools which will support staff to carry out the PLA function throughout the programme management cycle.

  • Currently, the Regional PLA coordinator position is vacant. We therefore expect the consultant will fill the gap by coordinating the PLA activities in the regional including representation to the Rikolto global PLA discussions.

  • In Tanzania, we have a junior PLA staff who mainly assist in data collection and design of electronic data collection tools. We would like to enhance the involvement of the program staff in the PLA work and avoid delegation of the PLA function delegated to junior PLA staff.

  • PLA implementation to the various programme components in the region are not well linked.

3. Objectives of the PLA support assignment

  • Support programme staff and partners to understand the functioning of the Rikolto PLA system including concepts, methods and tools for planning, monitoring, learning and evaluation.

  • Support programme staff to organise PLA implementation for the various program component

  • Support Rikolto EA to feed PLA information to the Global level in a coordinated manner (with up to date and well analysed monitoring information and lessons).

  • Support program staff to prepare well organized PLA information to support the periodic donor reporting requirement including Midterm and end line evaluation.

  • Participate in global PLA review discussions and monthly PLA updates and keep Rikolto EA team informed. Duties and Responsibilities:

  • Work with Rikolto EA Regional Management Team and Rikolto Global PLA Advisor to assess and improve PLA systems

  • Work with the Communications Specialists as needed to ensure documentation of outcomes, experiences, practices from Rikolto’s pilot programmes are building evidence to support systemic change agenda’s and up-scaling.

4. Expected Deliverables

  • Inception document detailing how the assignment will be conducted (with input from concerned staff)

  • Clear and refined indicators (qualitative and quantitative) – feeding into the global PLA system

  • Improved staff capacity to implement PLA – data collection, analysis, clear reporting, and lessons

  • Support staff to write 2020 annual report to DGD, EU Horticulture 2020/21 report

5. Coverage of assignment

Staff Category Location Number
Program Manager rice Kampala 1
Program Manager FSC Mbale 1
Program Manager FSC/horticulture Arusha 1
Program Manager rice Iringa, Kilimanjaro, Manyara 1
Program Manager Agri-connect Iringa, Njombe, Mbeya, Songwe, Katavi 1

6. Duration of the assignment

A rolling 6-month workplan will be developed in partnership with the consultant and the initial contract will therefore be for 6 months, renewable upon successful completion of work. The initial 6 months workplan is expected to include the following:

Description Task Month Work Days
Inception process to understand needs and agree detailed plans January 3
Immediate support to ensure PLA system for all programme is in place and operating effectively February 15
Review of current PLA system together with key programme staff of Rikolto EA, definition of Rikolto EA’s PLA needs and participation in consultation with Global PLA team March/April 15
Validation of the proposed PLA system with key programme staff of Rikolto EA May/June 5
Identification of organisational learning and capacity strengthening needs May 2
Development of proposed system for Rikolto EA including ICT options June 10
Participation at the Global PLA monthly updates January to July 5
Support writing and quality check of DGD 2020 Report, EU donor report, EU DINU February/April 10
Total work days 65

7. Required expertise and qualification

The consultant shall have the following expertise and qualification:

  • Master’s degree in social sciences or Knowledge Management or equivalent by experience

  • At least 5 years in PLA roles preferably in agricultural value chain programs

  • Participatory PM&E methods (outcome mapping, …)

  • Design of surveys and qualitative studies

  • Data collection with standardized and non-standardized instruments

  • Data processing with Excel, Access, SQL databases

  • Design, implementation and evaluation of Participatory Assessments and Action Research

  • Mentoring and facilitation skills

  • Documentation skills

8. Terms of Payment

The PLA Specialist will be contracted as a consultant and paid according to the daily rate agreed and submission of reports or products demonstrating that the work has been completed in line with the agreed plan.

9. Proposal submission

Qualified candidates are invited to submit their comprehensive Curriculum Vitae, together with a motivation letter and evidence of similar previous assignments, via email to the Tanzania Programme Coordinator Kain Mvanda at eastafrica [at] before 15th January 2021. Please indicate "PLA Specialist" in the subject line. Proposals submitted to another email address will not be accepted.