Join us! Junior Administrative Support in Mbeya

Join us! Junior Administrative Support in Mbeya

24/11/2021
in News

Junior Administrative Support - Mbeya

Job purpose: To provide support to the program on matters related to logistics, finance and administration.
Reports to: Senior Agribusiness Advisor/Regional Cocoa Coordinator-Mbeya
Geographic scope: Country Regional Level
Rikolto Grade: GEN-4
Duty Station: Mbeya

Responsibilities

Bookkeeping

  • Support Mbeya office in Preparation of registration and payment forms
  • Maintain stock, supplies and other inventory records, monitor inventory levels and initiate replenishment processes.
  • Support the tracking of operational expenditure with close support from Finance team in Arusha

General Office Administration

  • Undertake and monitors administrative services within the organization’s office.
  • Ensure that the premises have utilities (water, electricity, communication) always.
  • Promptly, professionally, and courteously receive telephone calls, mails and visitors and relay messages to appropriate individual in the organization.
  • Maintains confidentiality of the organization fiscal and personnel related information.
  • Establish and maintain contact database for suppliers, partners and all Rikolto staffs.
  • Support the procurement process in accordance with organization procurement policy.
  • With directives from the finance department, support partners to ensure that all payment supporting documents are well kept for future references/auditing.
  • Carry out any other duty required for the good functioning of the office.
  • Communication and event management
  • Develop and support publication of program documents (term of references, tender notes)
  • Collaborate with communication staff in publishing of relevant program information on Rikolto website
  • Support program team with the organisation of workshops, trainings or conference. Responsible for all practical event management activities

Driver

  • Manage fleet and ensure all EU vehicles are in a good mechanical condition
  • Support staff and external experts with logistic services whenever needed

Education and experience

  • Qualified Administrator/logician or equivalent by experience
  • Good knowledge of relevant PC software.
  • International NGO experience is an asset
  • Fluent in English
  • Driver licence for manual car

Skills and knowledge

  • Is able to work autonomously with minimum supervision
  • Is reliable and accurate
  • Well organized, efficient and respects deadlines
  • Listens actively
  • Is willing to cooperate with various actors and communicate clearly in variety of setting and styles.
  • Is reliable, accurate and respects deadlines

Attitude

  • Has strong affinity with Rikolto’s mission and vision
  • Has positive attitude and focus on win-win situations
  • Acts with integrity and respects others
  • Constructively challenges self and others
  • Can be relied on to deliver commitments (accountable)
  • Inspires people to act in accordance with the vision /plan of Rikolto East Africa.
  • Is willing to learn and share lessons learnt
  • Can be trusted with confidential information

Application procedure

Want to join our team? Apply by 3 December 2021 by sending your application/motivation letter and CV (including reference) to eastafrica [at] rikolto.org. Please refer to "Junior Administrative Support - Mbeya" in the subject line of your email. If you have not heard from us after two weeks, please consider your application unsuccessful.