Administrative Assistant needed -Uganda

Responsible for general administrative, procurement, and logistic activities for Rikolto Uganda office.

Bookkeeping

• Raise source financial documents i.e requisitions, payments and receipt vouchers, LPOs etc, and present them for review and approval.

• Maintain stock, supplies, and other inventory records; monitor inventory levels and initiate replenishment processes.

• Support recording of transactions in the online banking System.

• Assist in the reconciliation of supplier statements and bank accounts

• Support in tracking operational expenditure.

General office Administration

• Undertake and monitors administrative services within the organization’s office.

• Ensure that office premises have utilities(water, electricity, communication)at all times.

• Promptly, professionally, and courteously receive telephone calls, emails, and visitors and relays messages to appropriate individual in the organization.

• Maintains confidentiality of the organization’s fiscal and personnel-related information.

• Support insurance coverage processes for both staff and equipment.

• Coordinate staff travels, accommodation, visas and support the process of obtaining operational permits for the organization and staff.

• Support the procurement processes in accordance with the organisation’s procurement policies and procedures.

• Manage fleet and ensure all Rikolto Uganda vehicles are in good mechanical condition.

• Carry out any other duties as required for the good functioning of the organization.

• Degree/Diploma in Business Administration or Office Management, or an equivalent.

• Computer literacy especially in MS Office applications

• Good command of oral and written English

• Driving skills, both manual and automatic cars

• At least 2 years of experience in the administrative function

• Experience with people management

• Experience in customer care

• Experience in working with international NGOs is an added advantage

• Is able to work autonomously with minimum supervision

• Is reliable and accurate

• Well organized, efficient and respect deadlines

• Listen actively

• Is willing to cooperate with various actors and communicates clearly in variety of settings and styles.

• Has strong affinity with Rikolto mission and values

• Has positive attitude and focus on win-win situations

• Acts with integrity and respects others

• Constructively challenges self and others

• Can be relied on to deliver commitments (Accountable)

• Inspire people to act in accordance with the vision/ plan of Rikolto

• Is willing to learn and share lesson learnt

• Can be trusted with confidential information

All applications should be sent via Rikolto email, eastafrica.recruitment [at] rikolto.org, the email subject should read Uganda administrative assistant. The application deadline will be 14th January 2023, only shortlisted candidates will be contacted.