Administrative Assistant needed -Uganda

Administrative Assistant needed -Uganda

28/12/2022
in News

Job purpose

Responsible for general administrative, procurement, and logistic activities for Rikolto Uganda office.

Responsibilities

Bookkeeping

  • Raise source financial documents i.e requisitions, payments and receipt vouchers, LPOs etc, and present them for review and approval.

  • Maintain stock, supplies, and other inventory records; monitor inventory levels and initiate replenishment processes.

  • Support recording of transactions in the online banking System.

  • Assist in the reconciliation of supplier statements and bank accounts

  • Support in tracking operational expenditure.

General office Administration

  • Undertake and monitors administrative services within the organization’s office.

  • Ensure that office premises have utilities(water, electricity, communication)at all times.

  • Promptly, professionally, and courteously receive telephone calls, emails, and visitors and relays messages to appropriate individual in the organization.

  • Maintains confidentiality of the organization’s fiscal and personnel-related information.

  • Support insurance coverage processes for both staff and equipment.

  • Coordinate staff travels, accommodation, visas and support the process of obtaining operational permits for the organization and staff.

  • Support the procurement processes in accordance with the organisation’s procurement policies and procedures.

  • Manage fleet and ensure all Rikolto Uganda vehicles are in good mechanical condition.

  • Carry out any other duties as required for the good functioning of the organization.

Education and Experience

  • Degree/Diploma in Business Administration or Office Management, or an equivalent.

  • Computer literacy especially in MS Office applications

  • Good command of oral and written English

  • Driving skills, both manual and automatic cars

Experience

  • At least 2 years of experience in the administrative function

  • Experience with people management

  • Experience in customer care

  • Experience in working with international NGOs is an added advantage

Skills and knowledge

  • Is able to work autonomously with minimum supervision

  • Is reliable and accurate

  • Well organized, efficient and respect deadlines

  • Listen actively

  • Is willing to cooperate with various actors and communicates clearly in variety of settings and styles.

Attitude

  • Has strong affinity with Rikolto mission and values

  • Has positive attitude and focus on win-win situations

  • Acts with integrity and respects others

  • Constructively challenges self and others

  • Can be relied on to deliver commitments (Accountable)

  • Inspire people to act in accordance with the vision/ plan of Rikolto

  • Is willing to learn and share lesson learnt

  • Can be trusted with confidential information

Application details

All applications should be sent via Rikolto email, eastafrica.recruitment [at] rikolto.org, the email subject should read Uganda administrative assistant. The application deadline will be 14th January 2023, only shortlisted candidates will be contacted.